Undo, Redo, and repeat allow you to take a step back in a document’s history, then move back if the undo doesn’t work. It also allows you to repeat text you just typed or an image or object that you just inserted with just a click of one button.
Clicking this undoes the previous addition or edit that you performed.
This undoes an undo. Click the undo item, and this item becomes active.
This item repeats the last item typed or inserted. You can also use it to apply attributes, such as making text bold, to other text.
Undo and redo are also located in several toolbars. The toolbar icons have the benefit of an associated drop-down menu that allows you to undo multiple changes at one time. This lets you go back in a document’s history further than the last change.
This section contains cut, copy, paste, and a paste special sub-menu.
This will remove text, images, or other objects you selected from the document and place them on the clipboard, so it can be placed elsewhere in the document or another document.
This will duplicate the text, images, or other objects you selected from the document and place them on the clipboard, so it can be placed elsewhere in the document or another document.
This simply places whatever is on the clipboard in the document you are currently working in. It is placed where the cursor is located.
The sub-menu contains different types of ways of pasting. It has a link that launches a Paste Special dialog. The dialog’s items are based on what is on the clipboard.
Section 3 has items for selecting text in paragraphs.
This will select every character, image, and any object in a document.
This sub-menu has two items for ways of selecting paragraphs of text. With Standard selected, you can click a point in a paragraph and drag to the left or right and one character will be selected at a time. When you drag up or down, all the text between where you started the selection and stopped the selection will be selected.
Block Area is different than this. When you drag up or down in a paragraph, text directly below or above the text you first selected will be added to your selection. Text to the left or right of the starting point will be excluded from the selection.
The ability to change the selection type is also in the taskbar. It has more choices than this sub-menu.
This section has items that allow you to find items and words, replace them, and jump from page-to-page. The choices are as follows:
This launches a dialog at the bottom of the document window where you can type text. It allows you to jump from instance to instance of the text and match case.
Find & Replace
This launches a dialog where you can type the text you want to replace and type the text that you want to replace it with. The search can be filtered by selecting check boxes and options.
Go to Page
This launches a dialog where you can type the page you want to go to, then click OK to go there.
The next section has two sub-menus that allow you to manage changes made to the document and notes about the documents.
The sub-menu has multiple items for recording and accepting or rejecting changes made to a document. It also has items to Protect, documents compare multiple documents, and merge documents.
The sub-menu has items to resolve, respond to, and delete comments. The Insert menu, several toolbars, and the right-click menu has the item for inserting comments.
The section contains several items that can be edited.
This becomes active when the cursor is located in a hyperlink. Clicking it launches the Hyperlink dialog where the link can be changed or deleted.
The sub-menu has items to edit the following:
- Footnote and Endnote
- Index Entry
- Bibliography Entry
The cursor needs to be flashing in one of these types of sections for the item to be active.
Select an inserted field and this item becomes active. Click it and the Edit Field dialog wil launch, allowing you to edit the style and format of the field.
Links to External Files
This item becomes active when there is an OLE (Object Linking and Embedding) object inserted in the document. This is like a window to another document, and they can be inserted by clicking OLE Object in the Object sub-menu, located in the Insert menu.
Clicking the Links to External Files item launches an Edit Links dialog that allows you to edit the OLE link.
This sub-menu has two items: Edit and Save Copy as. Click an OLE or other object and you can make changes to it with the edit item. Save Copy as allows you to create a new document from the OLE that you selected.
Exchange Databases are used to insert addresses into form letters and labels. You connect to a document that you want to use as a database by launching the Fields dialog through the Insert menu.
This item in the Edit menu allows you to change the database a field is associated with.
The last section has two items. One will be selected. They are Direct Cursor Mode and Edit Mode.
Direct Cursor Mode
This allows you to click any blank area of a document and insert the cursor at that point. If it is turned off, the cursor will follow the text alignment and tab settings for that are of the page.
By default, edit mode is on. If it is turned off, so there is not a check next to it, the document will become read-only mode.