File menu in LibreOffice applications

File menu in LibreOffice Impress

New

This sub-menu shows all the different types of documents that you can create.

New sub-menu in File menu LibreOffice Writer
This is the New sub-menu in Writer. It is in the File menu of Calc, Impress, Draw, Base, and Math, as well as Writer.

This item is available in all six applications.

  • Text Document
  • Spreadsheet
  • Presentation
  • Drawing
  • Formula
  • Database
  • HTML Document
  • XML Form Document
  • Master Document
  • Labels
  • Business Cards
  • Templates

Open

This opens a dialog that allows you to search your computer’s hard drive and remote storage drives, such as Dropbox, that are connected to your computer.

This item is in the menu in all six applications.

Open Remote

This opens a dialog that allows you to open documents that are stored on servers, such as Google Drive or an FTP.  It is available in Writer, Calc, and Impress.

This item is not available in Math and Base.

Recent Documents

This sub-menu lists up to the last 20 documents that you have opened. It is available in all six applications. It is also available in StartCenter and the Standard toolbar.

Close

Clicking this item will close the current document. If the document has not been saved, a dialog will appear, asking whether or not you want to save the document.

This item is available in all six applications.

Templates

Templates are used to give a document a format. They are meant to be used over and over, to make future documents the same style. This sub-menu has several options for templates

  • Open Template: This opens a dialog that allows you to search your hard drive and drives connected to your computer for a template to open.
  • Save as Template: This allows you to use the current document as a template. A dialog opens, where you can give the template a name and put it in a category.
  • Manage Template: Clicking this opens the Template dialog, where you can manage the current templates.

This item is not available in Math or Base.

Wizards

This drop-down menu lists wizards that help you design and fill out documents. The wizards are as follows:

  • Letter: This wizard will help you create a personal and business letters. It allows you to set a letter so it can be printed on paper with your letterhead. It also allows you to include or not include certain elements of a letter, such as a salutation.
  • Fax: This is similar to the letter wizard. It helps you create a personal or business fax.
  • Agenda: This wizard guides you through writing an itinerary for a meeting, conference, or other type of event. 
  • Document Converter: This converts documents in standard Microsoft Office formats to the corresponding OpenDocument Formats.
  • Euro Converter: This converts figures, in spreadsheets and Writer tables, from various European country currencies, such as French Francs, to Euros.
  • Address Data Source: This lets you select from different applications with contact information, such as Thunderbird or Outlook, to be a source of addresses for various documents, such as business labels.
  • Web Page*: This wizard is available in older versions of LibreOffice. It was removed in 5.4. Many Linux distros still come with version 5.1. It guides you through the steps to create a Website with your current documents.

This item is available in all six applications.

Reload

If you modify a document but don’t save it, you can click the Reload item to revert to the version of the document before the changes were made. After clicking this item, a dialog appears asking whether or not you want to cancel the changes.

If you save the document, you cannot use this item to revert to a previous version of the document.

This is available if five of the applications. It is not available in Base.

Versions

Click this each time you want to create a version of a document. A dialog will open allowing you to give the version a name. Your past versions will be listed. You can open them and compare them.

This is available if five of the applications. It is not available in Base.

Save

This saves the current version of a document.

It is available in all six applications.

Save Remote

This opens a Remote Files dialog that allows you to save a document to a server, such as Google Drive or an FTP server.

It is not available in Base or Math.

Save As

This will prompt you to save the document using a dialog box. You will have the ability to change the file name and/or location. If you choose the same file name and location it will over-write the original. Your working document will be the one you just saved.

This is available in all six applications.

Save a Copy

This will prompt you to save a ‘copy’ using the same dialog box as ‘save as’. You will have the ability to change the file name and/or location. If you choose the same file name and location it will over-write the original. If you changed the name or location of the document you will be working on the original document not the copy. This means that if you make additional changes and then hit save the original will be overwritten with the new changes, but the copy you saved earlier will be left at the state of the “Save A Copy”.

This is not available in Math or Base. 

Save All

This will save all the LibreOffice that are open.

It is available in all six applications.

Check Out

Cancel Checkout

Check In

Export

Clicking this opens an export dialog that allows you to select where you want to export the document in your hard drive or to an attached drive. The drop-down menu lets you choose the format:

  • XHTML
  • PDF
  • EPUP
  • JPEG
  • XML
  • PNG

This is available in all six applications.

Export as PDF

This opens the PDF Options dialog, that allows you to control the exportation with settings in six tabs. In version 6.0, this item has been moved to the Export As sub-menu.

This is is not available im Math or Base.

*Export As

This works like the Save As function, but it converts the document into one of two different formats. This is is a new sub-menu in LibreOffice 6.0 Writer.

  • Export as PDF: This opens the PDF Options dialog, that allows you to control the exportation with settings in six tabs.
  • Export Directly as PDF: This will allow you to choose the location where you want the PDF to be exported to. It doesn’t give you any setting options.
  • Export as EPUB: This opens an EPUB Export dialog that allows you to choose the EPUB version (2.0 or 3.0) and the Split method (Page break and Heading). This is a new item and dialog in version 6.0. 
  • Export Directly as EPUB: This will allow you to choose the location where you want the EPUB document to be exported to. It doesn’t give you any setting options. Version 6.0 is the first version that allows documents to be exported as an EPUB.

Send

This allows for various kinds of ways to send your document.

  • Email as Document: This will open your default email client and send the document in the format it was saved in. If the document is in a Microsoft format, it will be attached in an email as that format. If the document is in an OpenDocument Format, it will be attached in an email as that format. This is available in all six applications.
  • E-mail as OpenDocument (Text, Spreadsheet, etc.)
  • E-mail as Microsoft (Word, Excel, PowerPoint)
  • E-mail as PDF: This is available in five applications. It is not available in Base.
  • Send via Bluetooth
  • Create Master Document
  • Create HTML Document
  • Outline to Presentation
  • Outline to Clipboard
  • Create AutoAbstract
  • AutoAbstract to Presentation

Preview in Web Browser

This opens the document in your default browser.

Print Preview*

This shows how the document would look when it is printed. It is the same as the Toggle Print Preview icon in the Standard toolbar. This item is available for the first time in version 6.0.

Print

This opens the printer dialog that allows you to set what printer to use and gives control over how the document is printed.

Printer Settings

This opens the Printer Setup dialog that allows you to select your desired printer and then click the Options button to choose settings for it.

Digital Signatures

This sub-menu has two options 

  • Digital Signatures: This opens the Digital Signatures dialog that allows you to view who has signed the document  and to sign the current document.
  • Sign existing PDF: This opens a dialog that allows you to search your hard drive for a PDF.

Properties

Clicking this opens the Properties dialog, which has seven tabs with information about the document.

Document Properties in LibreOffice
The seven tabs give you information about the document and has settings that can be changed.

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